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Event Sponsorship Agreement | Japanese + English

【Event Sponsorship Agreement｜International Transaction Compliance｜Japanese + English Contract】

English-language contract for international transactions.

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Upon execution of the transaction, the contract files (zip format) will be downloadable.

When you double-click the downloaded file, three files will appear inside the folder.

(1) Sponsorship Agreement template(英文).docx

(2) Sponsorship Agreement template(和文).docx

(3) Sponsorship Agreement template(和文、注釈付).docx

Notes and comments included. You are free to customize.

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★ This is a template for an event sponsorship contract (sponsorship agreement).

★ It is intended for a case where a Japanese corporation enters into a sponsorship agreement with a foreign corporation to sponsor an event held in Japan.

★ The Japanese contract is formatted in the same way as the English contract.

★ Provisions included in 'Event Sponsorship Agreement｜International Transaction Compliance｜Japanese + English Contract｜Event Sponsorship Agreement'

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Title: Sponsorship Agreement (Sponsorship Contract).

Header: The contracting parties are stated as “Organizer” and “Sponsor.”

Preamble: The preamble (WITNESSETH) is included, in the form of an English-language contract.

“in consideration of” is translated as “in consideration of” or “in consideration of the consideration.” (“Consideration” is a requirement for contract formation under common law.)

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Article 1 (Definitions and Interpretation)｜第1条（定義及び解釈）

This is the definitions clause.

Here, terms such as “Applicable Law,” “Effective Date,” “Commercial Rights,” “Designation,” “Event,” “Event Mark,” “Force Majeure,” “Intellectual Property Rights,” “Organizer Mark,” “Sponsor Event Materials,” “Sponsor Mark,” “Sponsor Products,” “Sponsor Fees,” “Sponsorship Rights,” “Term,” and “Venue” are defined.

Note that in an English contract, “Schedule” means a separate document or an attached schedule.

Article 2 (Grant of Rights and Reservations)｜第2条（権利の許諾及び留保）

The Organizer grants the Sponsor, in accordance with the terms of this contract, a license to use the Event Mark on Sponsor Products and in advertisements for Sponsor Products, as well as other Sponsorship Rights.

Article 3 (Term)｜第3条（期間）

The contract term may be extended once if the parties reach agreement.

Article 4 (Sponsorship Fee)｜第4条（スポンサー料）

The Sponsor shall pay the Sponsorship Fee to the Organizer in installments and on dates specified in the attached schedule (Exhibit 2).

Article 5 (General Obligations of the Sponsor)｜第5条（スポンサーの一般的義務）

Article 6 (General Obligations of the Organizer)｜第6条（主催者の一般的義務）

Article 7 (Intellectual Property)｜第7条（知的財産）

Article 8 (Confidentiality)｜第8条（秘密保持）

Article 9 (Handling of Personal Data)｜第9条（個人データの取扱い）

The applicable laws (data protection laws) shall be: the General Data Protection Regulation (GDPR) of the EU, Japan’s Act on the Protection of Personal Information (APPI), and the California Consumer Privacy Act (CCPA), among others.

Article 10 (Insurance)｜第10条（保険）

Provisions concerning insurance arrangements arranged by the Sponsor/Organizer.

Article 11 (Representations and Warranties)｜第11条（表明及び保証）

Article 12 (Other Requirements)｜第12条（その他の要件）

Article 13 (Liability and Indemnity)｜第13条（責任及び補償）

Article 14 (Event Cancellation or Postponement)｜第14条（イベントの中止又は延期）

Article 15 (Termination)｜第15条（契約解除）

Article 16 (Force Majeure)｜第16条（不可抗力）

Article 17 (Expenses)｜第17条（費用）

Article 18 (Variation)｜第18条（変更）

Article 19 (No Joint Venture)｜第19条（ジョイントベンチャーの否認）

Article 20 (Notification Method)｜第20条（通知方法）

Article 21 (General)｜第21条（一般条項）

Article 22 (Announcements)｜第22条（公表）

Article 23 (Set-Off)｜第23条（相殺）

All amounts payable under this contract shall be paid in full by the Sponsor to the Organizer without any set-off, deduction, or counterclaim.

Article 24 (Severability)｜第24条（分離可能性）

Article 25 (Entire Agreement)｜第25条（完全合意）

Article 26 (Sanctions)｜第26条（経済制裁）

The Sanctions clause provides that if either party becomes subject to sanctions, the other party may suspend or terminate the contract. This allows termination without the offending party incurring breach liability.

Article 27 (Exclusion of Anti Social Forces)｜第27条（反社会的勢力の排除）

Article 28 (Anti-Bribery)｜第28条（贈収賄防止）

Article 29 (Good Faith Consultation)｜第29条（誠実協議）

The Anti-Bribery clause prohibits, directly or indirectly, giving money or benefits to foreign government officials or others to secure or maintain business. This clause is included to avoid your own company being implicated if the other party engages in bribery and to uphold compliance.

This clause is included to avoid your own company being implicated as an accomplice and to enforce compliance.

Article 30 (Governing Law and Jurisdiction)｜第30条（準拠法及び裁判管轄）

“This Agreement shall be governed by Japanese law, without regard to the principles of conflict of laws, and interpreted accordingly.”

→“Without regard to the principles of the conflict of laws thereof” translates to “抵触法の原則の適用を排除して”.

A jurisdiction with Japanese governing law would otherwise apply Japanese conflict-of-laws rules unless this clause excludes them.

By providing that the conflict-of-laws principles shall not apply, it is possible to exclude them.

Article 31 (Language)｜第31条（言語）

This contract is prepared in English and Japanese, and in case of any discrepancy, the English version shall prevail.

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★ Annotated and commented. In Word file format, you may customize freely.

Seller information

Akiraccyo

Japan

Identity confirmed

NDA concluded

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